City Administrative Regulations

Table of Contents

100   General
200   Administrative Services
300   Financial Administration (Including Budget Administration)
400   Personnel Administration
500   Public Information (Including Public Relations
600   Equipment
700   Building and City Owned Property
800   Interdepartmental Coordinating Directives

100 - General

101 Preparation and Issuance of Administrative Regulations
102 Council Requests
104 Employee Awards Program
106 Agenda Scheduling
107 Citywide Grants Management Program
110 Appeal Procedure for Chapter 5.24 - Massage Establishment
111 Establish Procedures for Handling Vacancies on City Council Appointed Boards, Commissions, Committees, or Advisory Groups
114 Procedures for Processing Citizen Inquiries/Comments to the City Council or City Administrator
115 Closed Sessions for City Council Redevelopment Agency Meetings
116 Board, Commission, and Committee Minutes
118 Use of City Equipment
119 Administration of a Major Public Project
120 Process for Environmental Clearance
121 Mills Act Program Policy and Procedures
122 Hometown Hero Banner Program Process and Procedures
123 Identification Badges at City Facilities


200 Administrative Services

201 Use of Outside Legal Services
203 Purchasing Card Policy
204 Office Supplies
205 Material Requisition/Purchase Order Process
206 Receiving and Acceptance of Material and Equipment Ordered Via the Material Requisition/Purchase Order Process
207 Surplus Disposal and/or Transfer
208 California State Surplus Property
211 Printing Policy
212 Risk Management Policy
213 Liability Claims Processing
214 Insurance Requirements-Contracts
215 Medical Expense Payment for Off-Duty Approved Team Sports Injuries
216 Workers' Compensation Claims Processing
217 City Property Damage
218 Property Loss Claim Processing Procedure
221 Self Insurance Program Audits
222 Records Management Program
226 Injury and Illness Prevention Program
227 Retiree Medical Plan
228 Professional Services Contract

300 Financial Administration (Including Budget Administration)

301 Official Travel and Other Business and Reimbursement of Expenses Policy
303 Distribution of Employee Paychecks
304 Fiscal Impact Statement (FIS)
305 Appropriation Revisions
307 Police Department Special Enforcement Services Fund
308 Equipment Replacement/Capital Outlay Replacement Request
309Telephone & Cellular Usage & Reimbursement Procedure
311Creditworthiness Policy for Security Deposit
312Identity Theft Prevention Procedures
313 Employee Cell Phone Stipend Program
314 Investment Policy Statement - Deferred Comp Plan

400 Personnel Administration

401 Personnel Requisition and Transaction Approval
402 Access to Personnel Files
403 Recruitment and Selection Procedures
404 Exercise of Discipline Leading to Dismissal, Demotion, or Reduction in Pay
405 Processing Employment Terminations
406 Employee Reclassification
407 Auto Allowance
409 Position Allocation or Reallocation
410 Employee Recognition Award
411 Appointment of Immediate Family Members and Family Members of City Contractors
412 Harassment in Employment Policy
413 Constructive Action Plan (CAP) – Disciplining Alternative
414 Family Medical Leave
415 Alcohol & Controlled Substance Testing Policy
416 Workplace Violence Policy
417 Managerial Work Culture Policy
419 Equal Employment Opportunity Policy
420 Paid Sick Leave AB 1522

500 Public Information (Including Public Relations)

501 Payroll Deductions for Charitable Organizations
502 Insertion of Printed Materials with the Municipal Services Bill
503 Press Policy
504 Distribution of Literature from Non-Profit Organizations and Groups Outside the City Government Structure
505 Media Contact Advisory Notification
506 Alert OC
507 Policy Regarding Televised Candidate-Ballot Measure Forums

600 Equipment

601Car Pool Operation
603Criteria for the Purchase of City Vehicles
604City Vehicle Use/Assignment
605Computer System, E-Mail, and Internet Network Use
606 Use of Electronic Devices in City Vehicles
607E-Packet (iPad) Policy
609PEV Charging Stations

700 Buildings and City Owned Property

701 Scheduling of Meeting Rooms at the Civic Center
702 Building Maintenance Work Priorities
703 Ban on Styrofoam Products
704 Nudity prohibited at City recreational facilities

800 Interdepartmental Coordinating Directives

802 Employee Safety "Emergency Action Team"
803 Procedures for Establishing a City Position on State & Federal Legislation
804 Surety Bonds
805 Alternate Commute Program
808 Sanitary Sewer Overflow and Subsurface Sewer Leak Response Procedures
809 Hazardous Material Incident Response Policy

Did you know?

Planning Commission meetings are held on the 2nd and 4th Tuesdays of each month. Meeting Agendas, Action Agendas, and Minutes are available to view online.


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