City Administrators Weekly Report

March 30 , 2009

CITY CLERK

Education is the Key

City Clerk Joan Flynn is happy to announce that Caren Ferrera, Senior Deputy City Clerk, completed the required core classes and graduated on March 13, 2009, from the UC Riverside Extension course titled Technical Track for Clerks, a specialized two-year series of classes that will lead to her obtaining her Certified Municipal Clerk (CMC) designation.  It has become commonplace now to require a CMC as a condition of employment for prospective City Clerks, and most cities rarely have more than one person with the certificate.  In the Huntington Beach Clerk’s office, because there is a high value placed on professional growth and education, Clerk Flynn and two other staff members are currently designated CMCs and two others will acquire theirs before the end of this year.

Also, Joan Flynn’s staff would like to congratulate Joan on recently completing her Master’s Degree in Public Administration from Norwich University.  Her next goal is to acquire certification as a Master Municipal Clerk (MMC).  Joan is an excellent role model for our department.

April 9, 2009, Free Seminar – Identify Theft and Personal Records Management

The City Clerk’s office, in partnership with the Police Department, will present an identity theft and personal records management class to interested citizens in preparation for the city’s Centennial Earth Day event that is being held at the Rainbow Environmental Services facility.  The class will cover the various types of documents an average homeowner keeps, the recommended length each should be kept, the importance of shredding outdated personal documents, and the dangers of identity theft and how to avoid it.  The free one-hour class will be held at Rodgers Senior Center on Thursday, April 9, 2009, at 10:00 am.  No advance sign up is necessary, nor is it a prerequisite to the April 19 Earth Day celebration.  If you miss this class, the information will be available in handouts from the City Clerk/PD booth on April 19.  Be sure to stop by.

April 19, 2009, Centennial Earth Day – Shredding Opportunity

On Sunday, April 19, citizens will have a chance to put into practical use the information they learned at the April 9 personal records management class by attending a free shred-while-you-watch event at Rainbow Environmental Services at 17121 Nichols Street between the hours of 10 am and 3 pm.  (The April 9 class is not a prerequisite to this shredding event.)  There will be no per-person limit to the number of personal documents you can bring for shredding.  In addition to paper documents, CDs, DVDs and VHS tapes can also be shredded, but because the process is done with different equipment, it is done off site.  You won’t be able to watch the destruction of your CDs, DVDs or VHS tapes.

If you have any questions about either event, you’re invited to call Caren Ferrera in the City Clerk’s office at 714/374-1559.

CITY TREASURER

Quick Tip of the Week – Email Etiquette

Do you create a positive, professional impression when you email your coworkers and customers?  Keep your emails short and to the point, making it easier to read.  If you are making more than one point, or asking more than one question, use bullets or numbers to differentiate them.  If your recipient is often in a hurry, send any supporting documentation in the body of the email instead of as an attachment.  CC only people who need the information.  Your subject line should only be long enough to key recipients into what’s in the message.

COMMUNITY SERVICES DEPARTMENT

HB Art Center’s Spring Camp Explores Art in a Local and Global Context

Space is still available for this year’s Art at the Beach: Spring Camp.  This year’s theme, Step Out: From Our House into the World, takes campers on an extraordinary journey that explores how art influences their home, city, state, country and the world through various art media.  Daily activities include visual presentations, painting, drawing, assemblage, installations, and other art processes. 

Art at the Beach: Spring Camp is open to youth ages 6 to12, and is held at the Huntington Beach Art Center the week of April 6 – 10.  Registration begins March 13 for mail-in, and March 24 for walk-in. Camp fees are $190 ($170 HBAC members) for the one-week, full-day session; $115 ($100 HBAC members) for the one-week, half-day session.  All art materials and one camp T-shirt per youth is included in the fee.  Full-day campers must bring their own snacks, lunches and beverages.  For information and reservations, see the Sands brochure on the City’s website at http://www.huntingtonbeachca.gov, call the Art Center at (714) 374-1650, or visit us in person at 538 Main Street, Huntington Beach.

Children’s Needs Task Forth Annual Youth Character Awards

The Huntington Beach Children’s Needs Task Force, together with the City of Huntington Beach Community Services Department, is sponsoring the American Youth Character Awards program to honor young people who are the real and proper role models for their generation. Anyone can nominate a praiseworthy youth by completing a Nomination Form and attaching a brief statement describing the facts that support the nominee as an example of good character. Nominees must be in grades 3-12 and reside in the City of Huntington Beach.

Nomination forms are available on the city website. The deadline for submission is Friday, April 3, 2009, at 4:00 p.m. All youth nominees will be invited to attend a recognition ceremony at the Century Theater amphitheater, in Bella Terra, on May 16, 2009, at 10:00 a.m.  Selected honorees will also be recognized at a City Council meeting on June 1, 2009. The American Youth Character Awards program endeavors to join with schools and youth service organizations throughout Huntington Beach in strengthening our moral community by celebrating and awarding character in our youth!

Paint Ball Tournament

There will be a paintball tournament on the beach, south of the Pier, April 3-5.  The US Paintball League Surf City Open will be a scaled back event with four competition fields, grandstands, and industry-related vendors.  To date over 110 teams have signed up. Competition hours are daily from 8:00 AM until 6:00 PM.  For additional information go to:  www.uspaintballleague.com. 

Project Self Sufficiency - Adopt a Family

Easter is “on its way” providing an excellent opportunity to become involved with Project Self-Sufficiency (PS-S). At this time of year, the Huntington Beach Community generously steps up to support single parent families with much needed food and holiday items. Project Self-Sufficiency participants are low income, highly motivated, single-parent families with minor children who wish to achieve economic independence from public assistance through personal development, education, and job training. If you wish to adopt a family, please contact the PS-S office at 714-536-5263. This is a great group activity for your church, office, friends, and family.  Many individuals, churches, businesses, and groups sponsor a family year after year and thoroughly enjoy it!  If you or your group wishes to participate, call NOW!                      

Huntington Beach Senior Services

The Michael E. Rodgers Seniors Center - Tap Dance for Adults & Seniors was featured in a recent OC Register article.  The article highlighted the very busy Michael E. Rodgers Senior Center where a class of very lively, active adults ranging in age from 40 to 86 years old engaged in vigorous dance:  http://www.ocregister.com/articles/center-tap-class-2343838-dance-senior.  The tap class is offered through the Sands Magazine and spring classes begin March 30th.  Learn all the tap basics and get some exercise in a fun way!  New friends, great music, and a beginner routine will turn anyone into a Fred Astaire or Ginger Rogers!  For those who have tapped around the block a time or two, there is also an intermediate class to sharpen technique with a focus on rhythm and performance skills.  For more information call the Rodgers Senior Center 714-536-9387.

Spring Break Camps

There is still time and space available in the Community Services Spring Camps for the week of April 6-10.  Camps offered include:  Skateboarding, Surfing, Tennis, and Art at the Beach.  More details can be found in the SANDS or at any Community Center.  Sign up now and enjoy learning new skills during the school break!

Tennis Classes at Marina Park

The Community Services Dept. will be expanding their tennis program to include classes at Marina Park at the corner of Graham and Edinger.  The classes, beginning this week, are offered on Tuesdays and Thursdays for youth and adults.  Registration will be accepted at any Community Center. 

ECONOMIC DEVELOPMENT

Recruitment for Citizen Participation Advisory Board (CPAB) –
 The City of Huntington Beach is seeking residents to serve on the CPAB to fill a vacancy with a term ending September 30, 2011.  This is a volunteer position.  The CPAB strives to represent the diverse views on the socioeconomic issues related to low-moderate income individuals.  Low-income residents and members of minority groups are encouraged to apply.  Along with staff, the CPAB assesses the needs of low and moderate income households and evaluates and prioritizes projects for the Community Development Block Grant program, a grant from the Department of Housing and Urban Development.  The CPAB recommends projects and activities that are CDBG eligible to City Council.  The CPAB holds regular monthly meetings, generally on the first Thursday of each month at 7:00 PM in Room B-8 of City Hall.  All meetings are open to the public and special meetings may be called in compliance with the Ralph M. Brown Act. The CPAB annually holds a public hearing to obtain citizen input on community needs, plans or proposals.  Citizens interested in applying to serve on the CPAB may apply on-line at www.surfcity-hb.org/government/boards_commissions or call Sidney Stone, Housing Manager, (714) 536-5901.   

FIRE

Fire Department Receives Grant Funding for Portable Radio Upgrade

The fire department has received grant funding through the federal Public Safety Interoperable Communications (PSIC) program for the purchase of new Motorola XTS 5000 portable radios.  This money will be used to upgrade the existing portable radios with the most current technology. 

The county operates on the 800 MHz bandwidth for radio communications.  Plans are in place to expand into the 700 MHz bandwidth and, when that occurs, the upgraded portable radios will be equipped.  Interoperable communications among various city, county, state, and federal agencies is critical in the event of a terrorist attack or other large-scale disaster.  These radios will allow the fire department to communicate with other agencies in an emergency.  The total cost of the upgraded radios is $302,296.  The PSIC award amount is $242,000. The remaining balance will be funded by other grant funds. 

INFORMATION SERVICES

Surf City Pipeline

Surf City Pipeline is the City’s new online system that helps residents find answers to frequently asked questions and/or submit questions to City Hall staff.
One of the many features this site offers is the ability to access the system in nearly two dozen different languages.  Once the language is selected from the Google translation drop down menu (located on the upper right hand corner of the site), the wording to the site is translated.
 
Surf City Pipeline conveniently reaches out to you 24-hours a day, 7-days a week, and has the capability to answer your questions in several languages.
Don’t stand in line, go online, and visit Surf City Pipeline at http://user.govoutreach.com/surfcity/faq.php.

LIBRARY SERVICES DEPARTMENT

Literacy Volunteers Hone Their Skills.

Twelve members of Literacy Volunteers-HBPL represented Huntington Beach at the SCLLN (Southern CA Library Literacy Network) Conference in Buena Park on March 7.   Speech Pathologist Pat Larkin presented two workshops on “Speech Pronunciation and Clarity” on behalf of HBPL.  Huntington Beach Literacy Volunteers attended workshops on speech, writing, problem-solving, free software, Wiki’s, reading comprehension, health literacy, and goal setting.  Author Stephen J. Cannell was the keynote speaker.  Mr. Cannell told about his own learning differences and how he overcame them to run a television studio and write 17 books.  Board member Laura Knowles designed a beautiful door prize basket for our library to donate.  Literacy Coordinator Rose Saylin is a member of the board of directors for SCLLN.

Children’s Library Spring Reading Program Comes to the Rescue!

If you were to take a look at our Events Calendar (available online at www.hbpl.org), you will notice that there is no mention of the ever-popular In-N-Out Reading Program during which kids can earn a delicious hamburger for every five books read.  The fact is, it’s been postponed until October…. but don’t worry!  Spring is here, and with it, an April full of fun activities…including a Spring Reading Program!  We are combining two popular themes, “Don’t Miss the Bus: Read!” featuring the adorable blue pigeon, and “Library Kids lead the Way” with the cute yellow bird, Choco.  Come to the Huntington Beach Central library or any of the four branches to pick up your choice of reading log, and read either 5 books, 250 pages or spend 2 hours reading (listening to stories also counts)!  Write down your progress and then come into the library to pick from a basket full of prizes!  The program runs from April 1 to April 30, 2009.  Happy Spring READING!

PLANNING

March 25 Neighborhood Workshop

On March 25, 2009, representatives from the Planning and Economic Development Departments held a Neighborhood Workshop at the Lake Park Clubhouse. Staff presented information on Code Enforcement, Neighborhood Preservation, Green Building and Energy Conservation, and Home Improvement Loan Program information to an audience of 25 residents. Staff also answered questions and provided additional information and resources on maintaining the quality of life in the residents’ neighborhoods. The next Neighborhood Workshop is planned for Tuesday, April 28, 2009.

POLICE DEPARTMENT

Surf City Pipeline FAQ’s

The Huntington Beach Police Department has begun adding new FAQ’s on crime prevention to the Surf City Pipeline and will continue to add new information on a regular basis to assist the community in keeping their family and property safe.  The newest addition is FAQ’s about identity theft.   The latest FAQ addition includes:  How Identity Theft Happens, What Are Some Ways to Prevent Identity Theft, and What to Do If You Become the Victim of Identity Theft.

Identity theft is one of the fastest growing crime trends in the United States.  There are many simple steps you can take to help prevent becoming a victim of this financial crime and ways to help the police department solve the crime if you become a victim.

PUBLIC WORKS

Water Conservation Efforts

The current water supply situation in Southern California and particularly in Orange County led to the City’s implementation of Stage 1 of the Water Management Program, March 23, 2009.  Stage 1 consists of voluntary water conservation measures and an increased public awareness campaign to get the water conservation message out to residents.  The Utilities Division Water Conservation staff began this effort with a variety of direct mailings, conservation messages on HB-TV, information booths at various events, and an enhanced presence on the City’s website.  Over the next few weeks, the Water Conservation web page will be updated with more valuable information.  Direct mailing efforts will continue to both residential and commercial water customers.  In addition, a Water Conservation Information booth will be part of the Earth Day celebration to be held at the Rainbow Environmental Services facility on April 19, 2009 between 10 am and 3 pm.














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